Pyramid Hotel Group

  • Accounting Manager

    Hotel/Resort Name Courtyard Yonkers Westchester County
    Posted Date 7 days ago(1/11/2019 1:10 PM)
    Location : Company Name
    Pyramid Hotel Group
    Location
    US-NY-Yonkers
    Department
    Accounting
    Position Type
    Regular Full-Time
    # of Openings
    1
    Requisition ID
    2019-4549
  • About Us

    The Courtyard by Marriott Yonkers Westchester County is located conveniently off exit 9 on the Saw Mill Parkway. Only 20 minutes from New York City, the hotel is located in an environment where it's fun to work and play. Our clean, bright rooms and comprehensive amenities raise the level of the quality of our clientele—as does the level of service we provide. If you want to take the next step in your hospitality career, check us out. Our staff is one of the main reasons we're considered one of the top hotels in the area; they are consistently mentioned as one of our outstanding attributes when guests write about us in their reviews. Our Westchester County location provides access to LaGuardia Airport, JFK International Airport, and Westchester County's own White Plains Airport. Subway and train access is just a mile from the hotel when and if you want to get away to heart of New York City for a while or perhaps check out the Bronx Zoo and Botanical Gardens,   Yankee Stadium, Empire City Casino and Raceway, Citi Field (NY Mets), the Hudson River Museum, the WWII aircraft carrier Intrepid Museum on the Hudson River in mid-town. If you have young children, the area features the wonderful Legoland Discovery Center just 2.5 miles from the hotel. Sports and fitness enthusiasts will enjoy the five golf courses in the immediate vicinity, most within 15 miles of the hotel, plus biking trails, bowling, horseback riding, jogging/fitness trail, mini-golf, and a nature preserve trail. Join a talented group of professionals and help us take our service to the next level: Bring your hospitality skills to the Courtyard by Marriott® Yonkers Westchester County!

    Description

    1. Finalize and post Daily Revenue Journals.
    2. Reconcile credit card batches including Chargeback reconciliation.
    3. Prepare monthly General Accrual Journals
    4. Prepare and post monthly Prepaids
    5. Verify and enter all Accounts Payable invoices, ensuring the proper purchase order procedure has been followed and that invoice coding is compliant with the 11th
    6. Accurate entry and scans of all invoices into M3 Accounting system promptly and within weekly deadlines.
    7. Follow up with vendors on missing or incorrect invoices.
    8. Complete vendor billing statement reconciliation.  
    9. Completes the weekly payroll forecast and actual reports,
    10. Assist in the preparation of the monthly Sales, Use and Communications tax returns
    11. Prepare monthly gratuity Reconciliations
    12. Participate in month end inventories and assist to prepare related cost journals
    13. Prepare daily and monthly Over/Short reports
    14. Dispense Petty Cash receipts according to SOP.
    15. Maintain a weekly Petty Cash log and submit at the end of each week to the Asst. Controller for approval.
    16. Perform monthly surprise audits of all cash handling employees.
    17. Maintain an organized tracking system for recurring invoices, leases, contracts, and due/renewal dates of each.
    18. Assist with month end closing process, including thorough review of the checkbooks and working with the department managers to prepare an accurate list of accruals.
    19. Promptly and accurately respond to guest billing inquiries via phone or email.
    20. Respond to internal Accounting questions, including but not limited to billing, posting, invoice coding, revenue and payroll forecasts, tax exemption, and 11th Edition compliance.
    21. Review daily postings and adjustments for accuracy and compliance with Pyramid Accounting SOPs.
    22. Complete administrative tasks such as filing, scanning, archiving, mailing, and other organization.
    23. Must be able to maintain a high degree of confidentiality with all information, including payroll, budgets, and other sensitive financial or personnel-related information.
    24. Must be able to work efficiently, maintain focus, and complete assigned tasks and projects accurately and on time.
    25. Must be able to multi-task several tasks or projects as assigned.
    26. Communicates with guests, co-workers and supervisors in an effective and friendly manner. Maintains a favorable working relationship with all co-workers to foster and promote a cooperative and harmonious working environment.
    27. Demonstrates teamwork by cooperating and assisting co-workers as needed.
    28. Adheres to the Pyramid Hotel Group Attendance Policy, Appearance Policy, Key Control Procedure, and Standards of Conduct.
    29. Provides the highest quality of service to guests at all times and practices each item on the CARE pledge card.
    30. Wears proper attire and pride pin in accordance with the standards of personal appearance guidelines in the Pyramid Hotel Group handbook.
    31. Perform general cleaning tasks using standard hotel cleaning products, as assigned to adhere to health standards.
    32. Performs all other duties deemed necessary by management.

    Requirements

    Specific Job Knowledge, Skills and Ability:  The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

    Education and/or Experience:  Two-year certificate from college or technical school in Accounting or a related field, or 12 to 18 months related experience and/or training, or equivalent combination of education and experience.  Proficient ability to speak and write English.  Minimum two years hotel accounting experience. Ability to type at least 40 words per minute.  Experience with the Properties’ PMS preferred, as well as knowledge of windows based programs.  Must have at least intermediate level experience with Microsoft Excel, Word, and Outlook.    

    Language, Mathematical, and Reasoning Skills:  Ability to read and interpret documents such as invoices, reports, receipts, or written requests/correspondence.  Ability to speak and write clearly and effectively with guests, supervisors, and fellow employees.    Must be able to calculate figures and amounts and apply basic addition, subtraction, and multiplication.  Must have underlying knowledge of mathematical concepts needed to calculate sales tax, discounts, cost, or allocations.  Must be able to analyze routine data and reports to draw reasonable conclusions and make appropriate judgement as needed. 

    Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Employee must be able to lift and transport up to 15 lbs, be able to work long hours/split shifts and be able to handle stressful conditions.  Employee must be able to work and sit or stand for long periods of time in one position and use hands and fingers.  Employee is frequently required to walk, reach with hands and arms.  The employee is occasionally required to stoop, kneel, and crouch.  Must be able to reach, grasp, and feel.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Hours:  Due to the seasonal nature of the hospitality industry, and the fact that the hotel provides guest services 24 hours a day, 7 days a week, any employee may be required to work rotating shifts, night shifts, and/or overtime.  Also, depending on the season, hours may be reduced at any time.

    Safety:  Upon employment, all employees are required to fully comply with all Pyramid Hotel Group Safety rules and regulations for the safe and efficient operation of hotel facilities.  The safety of our team members and the guests of this hotel is one of Pyramid’s top priorities.  Keeping a safe working environment is the responsibility of each and every person here. In addition, if you see a safety violation, it is your responsibility to report it immediately to your direct manager for correction.  Employees who violate hotel rules and regulations will be subject to Corrective Counseling, up to and including termination of employment.

     

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