Pyramid Hotel Group

  • Accounts Payable Clerk

    Hotel/Resort Name Aloft Miami Aventura
    Posted Date 2 weeks ago(11/22/2019 11:58 AM)
    Location : Company Name
    Pyramid Hotel Group
    Location
    US-FL-Aventura
    Department
    Accounting
    Position Type
    Regular Full-Time
    # of Openings
    1
    Requisition ID
    2019-7522
  • About Us

    Aloft Miami Aventura is a 207 room property in the heart of plenty of exciting things to do in Aventura, including Gulfstream Park, Hallandale Beach, Sunny Isles Beach, and more. Our upbeat, modern hotel is the perfect choice for travelers looking for a vibrant social scene, amazing amenities, and more.

    Description

    Purpose and Performance Goals:  The purpose of this job is to perform the duties of Accounts Payable Clerk in accordance with the company’s standards for safe and satisfactory performance. 

     

    Job Description:  To provide the most professional service available to the guest through good, prompt and courteous service.  Essential duties and responsibilities include the following (other duties may be assigned):

     

    • Verify and enter all Accounts Payable invoices, ensuring the proper purchase order procedure has been followed and that invoice coding is compliant with the 11th
    • Accurate entry and scans of all invoices into M3 Accounting system promptly and within weekly deadlines.
    • Follow up with vendors on missing or incorrect invoices.
    • Complete vendor billing statement reconciliation.  
    • Maintain an organized tracking system for recurring invoices, leases, contracts, and due/renewal dates of each.
    • Assist with month end closing process, including thorough review of the checkbooks and working with the department managers to prepare an accurate list of accruals.
    • Assist the Assistant General Manager with the weekly payroll forecast and actual reports, and completes reports in his/her absence.
    • Promptly and accurately respond to guest billing inquiries via phone or email.
    • Respond to internal Accounting questions, including but not limited to billing, posting, invoice coding, revenue and payroll forecasts, tax exemption, and 11th Edition compliance.
    • Review daily postings and adjustments for accuracy and compliance with Pyramid Accounting SOPs.
    • Assist the Assistant General Manager with Group Billing and collection calls as needed.
    • Assist the Assistant General Manager and Night Auditors with processing of complimentary food and beverage transactions promptly and accurately.
    • Assist the Assistant General Manager with daily and monthly reporting and credit card reconciliation.
    • Complete administrative tasks such as filing, scanning, archiving, mailing, and other organization.
    • Must be able to maintain a high degree of confidentiality with all information, including payroll, budgets, and other sensitive financial or personnel-related information.
    • Must be able to work efficiently, maintain focus, and complete assigned tasks and projects accurately and on time.
    • Must be able to multi-task several tasks or projects as assigned.
    • Communicates with guests, co-workers and supervisors in an effective and friendly manner. Maintains a favorable working relationship with all co-workers to foster and promote a cooperative and harmonious working environment.
    • Demonstrates teamwork by cooperating and assisting co-workers as needed.
    • Adheres to the Pyramid Hotel Group Attendance Policy, Appearance Policy, Key Control Procedure, and Standards of Conduct.
    • Provides the highest quality of service to guests at all times and practices each item on the CARE pledge card.
    • Wears proper attire and pride pin in accordance with the standards of personal appearance guidelines in the Pyramid Hotel Group handbook.
    • Performs all other duties deemed necessary by management.
    • Perform general cleaning tasks using standard hotel cleaning products, as assigned to adhere to health standards.
    • Complete other duties as assigned by the Assistant General Manager.  

     

    Requirements

    QUALIFICATION STANDARDS

    Specific Job Knowledge, Skills and Ability:  The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

    Education and/or Experience:  Two-year certificate from college or technical school in Accounting or a related field, or 12 to 18 months related experience and/or training, or equivalent combination of education and experience.  Proficient ability to speak and write English.  Minimum two years hotel or Accounts Payable experience.  Ability to type at least 40 words per minute.  Experience with the Properties’ PMS preferred, as well as knowledge of windows based programs.  Must have at least intermediate level experience with Microsoft Excel, Word, and Outlook.    

    Language, Mathematical, and Reasoning Skills:  Ability to read and interpret documents such as invoices, reports, receipts, or written requests/correspondence.  Ability to speak and write clearly and effectively with guests, supervisors, and fellow employees.    Must be able to calculate figures and amounts and apply basic addition, subtraction, and multiplication.  Must have underlying knowledge of mathematical concepts needed to calculate sales tax, discounts, cost, or allocations.  Must be able to analyze routine data and reports to draw reasonable conclusions and make appropriate judgement as needed. 

    Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Employee must be able to lift and transport up to 15 lbs, be able to work long hours/split shifts and be able to handle stressful conditions.  Employee must be able to work and sit or stand for long periods of time in one position and use hands and fingers.  Employee is frequently required to walk, reach with hands and arms.  The employee is occasionally required to stoop, kneel, and crouch.  Must be able to reach, grasp, and feel.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Hours:  Due to the seasonal nature of the hospitality industry, and the fact that the hotel provides guest services 24 hours a day, 7 days a week, any employee may be required to work rotating shifts, night shifts, and/or overtime.  Also, depending on the season, hours may be reduced at any time.

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